Homeowners are required to submit plans for approval to the Community Improvement Services (CIS) Department for all exterior improvements prior to installation. For example, homeowners must submit plans when painting, installing air-conditioning equipment, or putting in a deck. While some improvements do not require approval, there may be parameters that need to be followed. The HRCA strives to ensure choices are in harmony with the overall appearance of the community.
If you have questions about which improvements must be approved by the committee or parameters regarding changes in the appearance of your home, please refer to the Residential Improvement Guide (RIGs) or call the Community Improvement Services Department at 303-471-8821 or email prior to beginning any work.
Steps for Getting Project Approval
- Forms: Choose a form, complete and submit online:
Online Home Improvement Submittal Forms
There is a fee schedule associated for most home improvement submittals; the fee is $15, $40, or $100. There is no fee for a paint submittal.
See examples of what needs to be included with you project request: Project Submittal Requirements
Deadline for submitting requests: Please remember that when planning any exterior improvement, the plan must be submitted to the Architectural Review Committee before commencing work. Because the HRCA has 30 days to respond to any request, please remember to build this time into your timetable to start work. Submittals are required to be turned into the CIS Office before noon the Friday before the meeting in order to be considered. Any submittal plans received after noon on Friday will not be reviewed until the committee’s next meeting.
- Completed Application: Once the CIS Department receives the completed form with all required attachements or samples they will pass the request to the Architectural Review Committee.
- Committee Review: The Architectural Committee meets on the first and third Wednesday of each month to review improvement plans submitted by homeowners.
The Architectural Committee: iI made up of five volunteers with various backgrounds who review and discuss blueprints, landscaping plans, paint sample choices and many other improvements envisioned by architects, home improvement contractors, and homeowners.
In the busy spring and summer seasons, the Committee reviews six to seven hundred submittals during a meeting. Meetings begin at 5:30 p.m. and can run as late as 11:00 p.m. to review all the plans. In the winter, things slow to a more manageable pace with approximately one hundred improvement plans submitted for Committee approval. Each approval or denial results in a letter to the homeowner with the Committee’s decision; sent via email, if provided.
The Committee also makes time for homeowners requesting to speak directly to the Committee. There are five appointment times set aside at each meeting. Home owners who have received a denial or simply want to further explain details about their plans are allowed 15 minutes for this purpose.