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Holiday Craft Fair Show Application

Alert: The HRCA only accepts payments for our events from our website forms ( online system.) We do not use Facebook, Venmo, or any form of social media to receive payments. Report Scams!

Saturday, November 9, 2024 9:00 a.m. - 5:00 p.m.
Recreation Center at Eastridge, 9568 University Blvd., Highlands Ranch, CO 80126

The Holiday Gift Fair provides an opportunity for crafters to display and sell their handcrafted products, indoors, in a one-stop shopping environment. The Recreation Center at Eastridge is a fantastic venue for exhibitors with a large gymnasium and suspended running track that holds over 100 vendor booths.

See event details: Holiday Gift Fair.

Holiday Craft Show Important Vendor Information

Registration Process & Deadline

Application Process: Complete and submit the online application form to be considered as a vendor at the Holiday Craft Show. Filling out this application does not guarantee your participation. HRCA will review your application and contact you to confirm. HRCA reserves the right to refuse any application. Businesses that directly compete with HRCA events, programs, and classes will not be permitted.

Payment Note: Payments will be processed upon your application being accepted for the fair. If not accepted, your payment will not be processed. You will get a confirmation email when you first complete the application process, and again when your application has been approved and the payment is processed. For all accepted applications, registration fees are non refundable at any time for any reason.

Selection Process: This is a non-juried show. No commercial or wholesale companies. HRCA makes our best effort to limit the number of vendors selling the same or similar items. If you display items that you did not disclose in the application, you may be asked to remove them.

Deadline: Applications will be open until Friday, November 8 unless sold-out. If the Craft Show sells out, all applications will be automatically added to the waitlist.

Booth Information

Booth Sizes:

Mini Space: ($85) 4' deep x 8' wide
This narrow 4' x 8' space accommodates a 6' table. Many first-time crafters appreciate the ability to have a small space without the pressure to create a large inventory of items.

Regular Space: ($100) 8' deep x 10' wide 
This 8' x 10' space is ample for most vendors. 

Double Space: ($180) 8' deep x 20' wide 
Your floor space will be 8' x 20'. A double-end space (16' deep x 10' long) requires two corner fees, $30 each. Double corners are limited and sold on a first-come, first-served basis.

Add Ons:

Corner Space ($30) These are limited and available on a first-come, first-served basis. A corner space is defined as being at the end of a row, thus having two sides of the booth accessible to shoppers. A corner space does not mean it is in the corner of the gym/track.

Tables ($10) & Chairs ($3) HRCA has a limited number of folding chairs and 6' x 2.5' tables available for rent. Tables and chairs must be reserved ahead of time. Tables and chairs will be set-up in your booth space.

Electricity ($35) There are limited outlets and amperage available. Please list your electrical needs on the registration form. HRCA does not provide extension cords. 

Booth Assignments  HRCA reserves the right to change your booth location at any time without notice. Tents and frames are not allowed.

Set-Up & Tear-down Information

Set-up Times:
Friday, November 8, 5:00 - 7:30 p.m.
Saturday, November 9, 7:00 - 8:45 a.m.

Parking: Parking is extremely limited at the recreation center. Please unload your car and promptly move your vehicle to the back of the parking lot in order to keep the unloading area accessible and allow shoppers to use the closest parking spaces.

Gym Floor Booths - 
The back entrance to the gym is on the ground level, the north side of the building. To reach the back entrance take University, turn north on Fallbrook Drive, and drive west through the parking lot to the north side of the gym. Please unload through this entrance into the gym. Booth spaces on gym floor are 'A - L'.

Running Track Booths - The running track is located on the upper level of the facility. Turn on Teal Ridge and use the temporary parking in front of the building to unload. After unloading, please park your car and return to the building to set up. Booth spaces on track start with 'T'.

Breakdown Times: Do not begin breaking down your booth prior to 5:00 p.m. in order to respect our late visitors and the other exhibitors. You must be completely cleared out of the Recreation Center no later than 6:30 p.m.

Miscellaneous Information

No Smoking: All HRCA facilities are non-smoking environments. Please do not smoke on the premises, this includes the parking lots.

Concessions: While we do not guarantee, we will make an attempt to have a concessionaire on-site during the show. You may also bring your own food, but there will not be a refrigerator or microwave available for use. 

Promotion: HRCA’s Marketing efforts include advertisements in the HRCA Activity Guide, HRCA Newsletters, and on the HRCA website and social media accounts. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch.

Assistance: An attempt will be made to provide volunteers to help with loading and unloading, however, there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items. We recommend you bring friends or family to load in/out and for breaks. No dollies/carts will be available to help you with load-in/out, please bring your own dollies, carts, etc. to help you bring your supplies in and out of the building.

Security: HRCA will make every effort to ensure the safety and security of your items; however, HRCA shall not be held responsible for any lost, stolen, or damaged items.

All vendors must have a Special Event Sales Taxes License number. All vendors are responsible to remit tax payment to the State of Colorado.

Cancellations: Due to the fact that the weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you and will refund all booth fees. If the exhibitor cancels because of severe weather or any other reason, absolutely no refunds are given.

Contact Us

Event Manager: Laney Camferdam
Email: [email protected]
Phone: 303-471-8870

Holiday Craft Show Vendor Application