Volunteer Fair Vendor Application

Application Process:
Complete and submit the online application form for your 501(c)3 nonprofit organization to participate in the free Volunteer Fair. Space is limited for this event, so submit your application ASAP to reserve your spot. Booth spaces are assigned on a first-come, first-served basis. Applications will be accepted until April 6, 2019.

Set-up Time:
3:00 – 5:00 p.m. Please be ready at 5:00 p.m. sharp!

Unloading & Parking: 
Parking is extremely limited at the recreation center. Please unload your car, move it to the designated area and come back to set up your booth. This will allow visitors to have parking space. Exhibitor Parking Map

Booth:
Your organization will be given a 6 x 2.5' table and two chairs in an 8' deep x 8' long space. Set-up Map Please only solicit in front of your booth. 

Breakdown Times:
Do not begin breaking down your booth prior to 7:00 p.m. in order to respect our late visitors and the other exhibitors.

No Smoking:
All HRCA facilities are non-smoking environments. Please do not smoke on the premises.

Promotion:
HRCA’s Marketing efforts include advertisements in the Highlands Ranch Herald, the Denver Post, the HRCA Activity Guide, HRCA Newsletters, and on the HRCA web site. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch. Signs are placed at strategic locations throughout Highlands Ranch, and the event is posted on many online calendars.

Assistance:
An attempt will be made to provide volunteers to help with loading and unloading, however there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items. We recommend you bring friends or family to load in/out and for breaks. No dollies/carts will be available to help you with load-in/out, please bring your own dollies, carts, etc. to help you bring your supplies in and out of the exhibit area.

Cancellations:
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you. Applicant is responsible for checking the Event weather line: 303-471-8888. 

Event Manager: Mimi Epling
Email (for quickest response): mepling@hrcaonline.org
Phone: 303-471-8854