Volunteer Fair Vendor Application

Volunteer Fair Vendor Information & Application

Tuesday, April 19, 4:00 - 7:00 p.m.
Recreation Center at Southridge, 4800 McArthur Ranch Road, Highlands Ranch, CO 80130

We know there are many organizations like ours that rely on volunteers to support programs and events. We find that our community thrives through volunteerism. With that in mind, we would like to invite your 501(c)3 organization to participate in our Volunteer Fair showcase your organization's volunteer opportunities to our Highlands Ranch residents.

Volunteer Fair Important Organization Information

Registration Process & Deadline

Application Process:
Complete and submit the online application form for your 501(c)3 nonprofit organization to participate in the free Volunteer Fair. The deadline to apply is Tuesday, April 5, 2022. Space is limited for this event, so submit your application ASAP to reserve your spot. Booth spaces are assigned on a first-come, first-served basis.

Booth Information

Set-up Time:
2:00 – 4:00 p.m. Please be ready at 4:00 p.m. sharp!

Unloading & Parking:
Parking is extremely limited at the recreation center. Please unload your car, move it to the designated area and come back to set up your booth. This will allow visitors to have parking space. Exhibitor Parking Map

Booth:
Your organization will be given a 6 x 2.5' table and two chairs in an 8' deep x 8' long space. Set-up Map (coming soon). Please only solicit in front of your booth.

Breakdown Times:
Do not begin breaking down your booth prior to 7:00 p.m. in order to respect our late visitors and the other exhibitors.

Miscellaneous Information

No Smoking:
All HRCA facilities are non-smoking environments. Please do not smoke on the premises.

Promotion:
HRCA’s Marketing efforts include advertisements in the Highlands Ranch Herald, the Denver Post, the HRCA Activity Guide, HRCA Newsletters, and on the HRCA web site. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch. Signs are placed at strategic locations throughout Highlands Ranch, and the event is posted on many online calendars.

Assistance:
An attempt will be made to provide volunteers to help with loading and unloading, however there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items. We recommend you bring friends or family to load in/out and for breaks. No dollies/carts will be available to help you with load-in/out, please bring your own dollies, carts, etc. to help you bring your supplies in and out of the exhibit area.

Cancellations:
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you. Applicant is responsible for checking the Event weather line: 303-471-8888.

Event Manager: Erin Prueter
Email (for quickest response): [email protected]
Phone: 303-471-8809

We are working diligently to provide a clean, safe environment for you, but with all things related to COVID-19 there is inherent risk. It is up to you to choose to use the HRCA amenities, knowing that you assume risk when gathering with other people and visiting other facilities.