Registration Process & Deadline
Complete and submit the online application form to be considered as a vendor at the Highlands Ranch July 4th Celebration. Application deadline is June 21; a $25 late registration fee is required after this date.
Payment Note: All credit card payments are held in a 'pending' status. Payments will only be processed upon your application being accepted for this event. If not accepted, your payment will not be processed. You will get a confirmation email when you first complete the application process, and again when your application has been approved. Applications that are approved and accepted will be charged and no refunds, no exceptions.
Booth Fees: (Booths space is 10' x 10') Businesses $500 per booth; Hand Crafters $250 per booth; Non Profits* $200 per booth; Food vendors pay 10% of all sales, collected after event.
Tables & Chairs: We have a limited number of 6' x 2.5' tables and chairs available for rent. You must register in advance for these, rental fee will double the day of the event, and there is no guarantee they will be available.
Booth Space: This 10'x10' space will be ample for most vendors. It is MANDATORY that you bring your own 10x10 tent/canopy and 50 pound weights for each corner, to safely secure the tent. Due to the long hours of this event, a tent is required for each vendor to protect against various weather conditions. The booth spaces will be on asphalt. The HRCA will require any tent or canopy not safely secured with weights to be removed.
Tents: This is a significant safety issue as Highlands Ranch often experiences gusty winds. It is required that your tent be secured with 50 lb. weights on each corner of your tent to prevent it from blowing over. Please do not simply rest weights on the feet of tent legs. HRCA will be checking to ensure that weights are being used. Any tent not properly weighted and secured will be asked to be taken down. You will be held responsible for any damage your tent may cause. HRCA will not be held responsible for damage caused by your tent.
Electricity: This event is OUTSIDE, and because many vendors require electrical power, we offer electricity for an added fee. The outlets and amps available for use are limited! If you choose to purchase electricity, it is critical we know what you will be powering to supply enough electricity to your booth.
Registration Closing Date: June 21 ($25 late fee is required after this date)
Event Date & Time: July 4 4:00 p.m. – 10:00 p.m.
Set Up Time: July 4, 1:00 p.m. – to be completed by 3:45 p.m.
Break Down: July 4, 10:00 p.m. - 11:00 p.m. Do NOT break down early
The HRCA will be selling beverages, and will be providing Face Painters and Balloon Artists. You will not be allowed to provide any services that might compete with these. All applications for crafts must include at least one photo of the product(s) you plan to display & sell at the event. If you have created brochures for your creations, please submit one with your application as well. We will attempt to avoid duplication in give-away or sales item. Any vendor selling food will be required to obtain a Temporary Food Permit with the Tri County Health Department, tchd.org.
Selection Process: Priority will be given on a first come-first served basis. All applicants will be notified by email as soon as your application is approved. Certain applicants may be asked to provide samples of their work. HRCA is not responsible for any lost, stolen, or misplaced samples. The HRCA retains the right to move booth locations at our discretion without prior notification. The HRCA does not allow businesses that directly compete with HRCA programming, events, or classes to attend this event.
Event Promotion: Marketing efforts will include advertisements in the Highlands Ranch Herald, Your Hub, the HRCA News, HRCA’s web site and on various other Highlands Ranch web sites. In addition, posters and flyers will be posted throughout each of the four Recreation Centers in Highlands Ranch.
Important: Remember that this event is outside, RAIN OR SHINE, so plan accordingly. You must plan to stay for the entire event, from 4:00 p.m. to 10:00 p.m. If for any reason the event must be cancelled by the HRCA, your booth space fees will be refunded. Equipment rental is a fixed cost & will not be returned. No fees will be returned for vendor cancellations after June 28. No exceptions!
All HRCA facilities and events are non-smoking environments. Please do not smoke on the premises.
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you and will refund all booth fees. Applicant is responsible for checking the Event weather line: 303-471-8888. If the exhibitor cancels because of severe weather or any other reason, absolutely no refunds are given.