Registration Process & Deadline
Application Process: Complete and submit the online application form to be considered as a vendor at the Jewelry & Holiday Gift Fair.
Payment Note: All credit card payments are held in a 'pending' status. Payments will only be processed upon your application being accepted for the fair. If not accepted, your payment will not be processed. You will get a confirmation email when you first complete the application process, and again when your application has been approved and the payment is processed.
Selection Process: Priority is given on a first-come, first-served basis. This is a non-juried show. The HRCA reserves the right to limit the number of commercial companies. One commercial company per booth space purchased.
Applicants will be notified of participation approval by October 23. Applicants will be notified either way, if they are approved or not approved, into the Jewelry & Holiday Gift Fair. For all accepted applications, registration fees are non refundable at any time for any reason. No exceptions.
Late Fee: Any application submitted after 5:00 p.m. on September 17 will be required to submit a non-refundable $35 late fee.
Promotion: HRCA’s marketing efforts includes advertisements in the HRCA Activity Guide, HRCA Newsletters, and on the HRCA website, and community websites. Posters and flyers are posted in each of the four HRCA recreation centers and signs are placed at strategic locations throughout Highlands Ranch.
Mini Space: ($85) 4' deep x 8' wide
This narrow 4' x 8' space accommodates a 6' table. Many first-time crafters appreciate the ability to have a small space without the pressure to create a large inventory of items.
Regular Space: ($100) 8' deep x 10' wide
This 8' x 10' space is ample for most vendors.
Double Space: ($180) 8' deep x 20' wide
If you would like to double the size of your area, you will receive a discount on the second space. Your floor space will be 8' x 20'. A double end space (16' deep x 10' long) requires two corner fees, $30 each. Double corners are limited and sold on a first-come, first-served basis.
Corner Space ($30 additional)
If you prefer a corner, there is an additional $30 fee. These are limited and available on a first-come, first-served basis.
Tables ($10) & Chairs ($3)
You may bring your own, or HRCA has a limited number of chairs and 6' x 2.5' tables available for rent. We prefer you pre-register for these, as it is difficult to provide them the day of the event. If ordered in advance, we will place them in your booth space prior to your booth set up. The day of the event rental tables are $13 and chairs are $5.
Many vendors prefer to bring lights or items which require electricity. There are limited outlets and amperage available. Please list your electrical needs on the registration form. HRCA does not provide extension cords.
Priority is given on a first-come, first-served basis. This is a non-juried show. The HRCA reserves the right to limit the number of commercial companies. One commercial company per booth space purchased.
If you prefer a wall space, please mark this request on your registration form. We attempt to keep competing businesses separated, but we make no guarantees. While we will make every effort to comply with your request, HRCA reserves the right to change your booth location at any time without notice. Tents/ frames are not allowed.
Set-up & Tear-down Information
Friday, November 1, 5:00 - 9:00 p.m.
Saturday, November 2, 7:00 - 8:45 a.m.
Parking is extremely limited at the recreation center. Please unload your car, move it to the designated area near the outdoor pool, and come back to set up your booth. The day of the show, please park in the area near the outdoor pool and walk to the show. This will allow visitors to have parking space. (Please see map for details.)
Gym Floor Booths - The back entrance to the gym is on the ground level, the north side of the building. To reach the back entrance take University, turn north on Fallbrook Drive, and drive through the parking lot to the north side of the gym. Please unload through either entrance into the gym.
Running Track Booths - The running track is located on the upper level of the facility. Turn on Teal Ridge and use the very limited space in front of the building to park temporarily and unload. Then please move your car to the back, and return to set up. A second alternative is to park on the west side of the building and access the track through the west entrance. Thirdly, you may park in the back and go through the north gym doors to access the stairs or elevator.
Tables and Chairs:
You may bring your own tables and chairs, or you many rent them in advance for an additional fee. If there are any tables and chairs still available on set up day, you can rent tables for $13 and chairs for $5.
Do not begin breaking down your booth prior to 5:00 p.m. in order to respect our late visitors and the other exhibitors.
All HRCA facilities are non-smoking environments. Please do not smoke on the premises.
HRCA will provide donuts and coffee in the morning in the Exhibitor’s Lounge until 11:00 a.m. While we do not guarantee, we will make an attempt to have a concessionaire on site during the show. You may also bring your own food.
HRCA’s Marketing efforts include advertisements in the Highlands Ranch Herald, the Denver Post, the HRCA Activity Guide, HRCA Newsletters, and on the HRCA web site. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch. Signs are placed at strategic locations throughout Highlands Ranch, and the event is posted on many online calendars.
An attempt will be made to provide volunteers to help with loading and unloading, however there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items. We recommend you bring friends or family to load in/out and for breaks.
No dollies/carts will be available to help you with load-in/out, please bring your own dollies, carts, etc. to help you bring your supplies in and out of the building.
HRCA will make every effort to ensure the safety and security of your items; however, the HRCA shall not be held responsible for any lost, stolen, or damaged items.
By law, Vendors are required to collect 5% sales tax on all items (except consumables) for sale. HRCA will require all vendors to complete a sales tax form and remit required sales taxes at the close of each event to ensure compliance with IRS and Colorado Department of Revenue regulations. HRCA staff will provide the sales tax form at 4:00 p.m., and collect the completed forms and sales taxes at the close of each event. Any vendor who participates in sales more than 5 weekends per year must hold a valid sales tax license and provide a copy of the license to HRCA in lieu of remitting sales taxes at each event. The 5% tax is broken down as follows: State Sales Tax 2.9 %, County 1.0%, RTD 1.1%. For more information and to obtain a sales tax license visit: www.Colorado.gov/coloradobusinessexpress
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you and will refund all booth fees. Applicant is responsible for checking the Event weather line: 303-471-8888. If the exhibitor cancels because of severe weather or any other reason, absolutely no refunds are given.
Event Manager: Libby Galligan
Email (best form of communication): [email protected]