Hometown Holiday Drive-thru Vendor Application

Hometown Holiday Drive Thru Santa Visits: Friday, December 4, 2020, 4:00 - 8:00 p.m.
Eastridge Recreation Center, 9568 University Blvd., Highlands Ranch, CO 80126

The focus of the event is free food and giveaways to celebrate the spirit of the holidays. This event has changed this year to follow social distancing guidelines. All guests will remain in their vehicles at this event and drive by each booth. Please note vendors must bring a pre-packaged food or holiday craft item to giveaway free of charge. Hot chocolate and candy canes are very popular, so creativity counts! Bring an item that will make your booth stand out!

See public announcement and details about the Hometown Holiday Drive Thru Santa Visits.

Hometown Holiday Vendor Information

Registration Process & Deadline

Application Process*: Complete and submit the online application form to apply for a space at the Hometown Holiday Drive Thru.

Payment Note: All credit card payments are held in a 'pending' status. Payments will only be processed upon your application being accepted for the event. If not accepted, your payment will not be processed. You will get a confirmation email when you first complete the application process, and again when your application has been approved and the payment is processed. For all accepted applications, registration fees are non refundable at any time for any reason. No exceptions.

Booth Information

Set-up Time: 
Friday, December 4, 2:00 - 3:30 p.m. Please be set up and ready by 3:45 p.m. Dress warmly (lots of layers!) Dress yourself and your booth up, and get in the holiday spirit!

Unloading & Parking:
You will be assigned a booth space and an area immediately next to your space for your vehicle.

Size:
10' x 10' booth

Price: 
$100/Space for all non-Town Center Businesses and Community Partners.

Booth spaces will be assigned. You will need to bring all of the supplies for your booth, which may include tables, chairs, and miscellaneous equipment and supplies. Please note: there will not be electricity available this year for your booth. All items will need to be battery powered.

Breakdown Times:
Do not begin breaking down your booth prior to 7:30 p.m. in order to respect our late visitors and the other exhibitors.

Miscellaneous Information

No Smoking:
All HRCA events are non-smoking environments. Please do not smoke on the premises.

Promotion:
HRCA’s Marketing efforts include advertisements in various online event calendars, the HRCA Activity Guide, HRCA Newsletters, and on the HRCA web site. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch. Signs are placed at strategic locations throughout Highlands Ranch, and the event is posted on many online calendars.

Assistance:
An attempt will be made to provide volunteers to help with loading and unloading, however there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items. We recommend you bring friends or family to load in/out and for breaks. No dollies/carts will be available to help you with load-in/out, please bring your own dollies, carts, etc. to help you bring your supplies in and out of the exhibit area.

Cancellations:
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you and will refund all booth fees. Applicant is responsible for checking the Event weather line: 303-471-8888. If the exhibitor cancels because of severe weather or any other reason, absolutely no refunds are given.

Contact Us

Event Manager: Amanda Arnce
Email (for quickest response): [email protected]
Phone: 303-471-8870

Hometown Holiday Drive-Thru Vendor Application

We are working diligently to provide a clean, safe environment for you, but with all things related to COVID-19 there is inherent risk. It is up to you to choose to use the HRCA amenities, knowing that you assume risk when gathering with other people and visiting other facilities.