2021 Classic Car Show Vendor Application

Saturday, June 13, 10:00 a.m. - 2:00 p.m. 
Cherry Hills Community Church: 3900 Grace Blvd., Highlands Ranch 80129

Don't miss the 20th annual Highlands Ranch Cultural Affairs Association Classic Car Show. This free to the public event includes classic cars, food vendors, music, and family fun.

See public announcement for the Classic Car Show.

Classic Car Show Important Vendor Information

Registration Process & Deadline

Application Process:
Complete and submit the below application to be considered as a vendor at the Highlands Ranch Classic Car Show. All applications are subject to a review and selection process. Applications due Monday, June 8, 10:00 a.m. 

Payment Note: All credit card payments are held in a 'pending' status. Payments will only be processed upon your application being accepted for this event. If not accepted, your payment will not be processed. You will get a confirmation email when you first complete the application process, and again when your application has been approved. Applications that are approved and accepted will be charged the booth fee. No refunds, credits or exchanges; no exceptions.

Booth Information

Booth Fee: Participation fee is $100 per 10x10 booth space.

Tables & Chairs: You may bring your own, or HRCA has a limited number of chairs and tables (6' x 2.5') available for rent; tables $10, chairs $5. You must pre-register for all tables, chairs, and weights, as it is difficult to provide them the day of the event. If ordered in advance, we will place them in your booth space prior to your booth set up.

Booth/Tent:
You will need to bring all of the supplies for your booth, which may include tables, chairs, tent, and miscellaneous equipment. 

For safety reasons if you decide to put up a 10 x 10 tent at the event, it is required that your tent be secured with appropriate weights (a minimum of 25 lbs) on each of the four corners. Any tent not properly weighted and secured will be required to be taken down. No exceptions. This is a significant safety issue as Highlands Ranch often experiences gusty winds. It is required that your tent be secured. Please do not simply rest weights on the feet of tent legs. HRCA will be checking to ensure that weights are being used. You will be held responsible for any damage your tent may cause. HRCA will not be held responsible for damage caused by your tent.

The HRCA has a limited number of tent weights for rent. If you do not have the proper weights please note in your application that you will need to borrow tent weights. We will provide these to you on a first asked, first served basis.

Miscellaneous Information

Promotion:
HRCA's Marketing efforts include advertisements in the HRCA Activity Guide, HRCA Newsletters, and on the HRCA web site. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch. Signs are placed at strategic locations throughout Highlands Ranch, and the event is posted on many online calendars.

Assistance:
Please plan your staff accordingly to be able to load in and out of the event. An attempt will be made to provide volunteers to help with loading and unloading, however there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items.

Cancellations:
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you and will refund all booth fees. Applicant is responsible for checking the Event weather line: 303-471-8888. If the exhibitor cancels because of severe weather or any other reason, absolutely no refunds are given.

Contact Us

Event Manager: Mimi Epling
Email (for quickest response): [email protected]
Phone: 303-471-8854

Classic Car Show Vendor Application

We are working diligently to provide a clean, safe environment for you, but with all things related to COVID-19 there is inherent risk. It is up to you to choose to use the HRCA amenities, knowing that you assume risk when gathering with other people and visiting other facilities.